Emails to Membership During COVID-19

November 2021
Important Information for All Oakton Adjunct Faculty Members
  1. Vaccine/Testing Compliance: You can now check your compliance status when you log into MyOakton.  All faculty who come to campus (even just for a meeting) are expected to either submit proof of vaccination or weekly testing results. Tests can be done at Oakton or you can upload test results from other places, as long as they are not at-home tests. If you are in non-compliance, on the third offense, you may be suspended for one day without pay.  On the fourth offense, you can be terminated by the College.  For more information:   Oakton Covid Vaccine/Testing Compliance
  2. Learning Day:  All classes before 5pm on Wednesday, October 27th are cancelled (both face to face and synchronous).  If you teach or hold office hours on Wednesdays, you are expected to participate in Learning Day during those hours.  Everyone is welcome and encouraged to attend as Oakton develops its next strategic plan. Adjunct faculty’s voices matter!  Learning Day 2021 Registration
  3. Sexual Harassment Training: A new round of mandatory sexual harassment training must be completed by the end of November.  It is appropriate to use Office Hours to complete this training.  Check your Oakton Email for a notification from SafeColleges Online Training.  The subject is “Vector LMS.” Questions should be addressed to
  4. Contract Negotiations are on-going.  Please note that only Adjunct Faculty Association members are eligible to vote to ratify the contract.  Want to check your membership status?  Email:  Want to join?  Go to this link: Membership Forms
  5. Office Equipment: All adjunct office spaces have now been equipped with webcams and have personal headsets available.
  6. Mask Wearing on Campus: Everyone is required to wear a mask on campus unless you are in a private working space or have a medical accommodation. If you have a student unwilling to comply, this is a Conduct Offense.  If classroom management techniques have not worked, you can report the situation here: Non-Academic Violation/Behavioral Incident Report. You can reserve a private office using this link.  Space Request Form or email:
  7. Funds to purchase educational technology/software:If you are interested in purchasing software to improve students’ learning experience, the Center for Teaching Innovation has secured a grant, especially for adjunct faculty members to purchase such software. Center for Teaching Innovation Grant Information
August 2021

Hi Everyone,

It has been a long time since we have had contact.  I wanted to emphasize the College’s invitation to join us at the Fall Opening Breakfast.  I will be there and hope to sit with you at our adjunct/part-time table.  We can have time to catch up.

You need to complete the registration below by August 11.  Please, if you would like to come and join us, please do.  Be sure to bring & wear your mask.  Consider attending other Orientation Week programs, as they count toward your Continued Eligibility.

You should have received an email calendar invitation for our Fall Orientation Week Meeting.  We will be gathering via Zoom on Wednesday, August 18th at 3:45. We will cover Negotiations, College-wide Committees, remembering colleagues, and any concerns you might have. Please join us.  Meeting Zoom Link

Take care and see you soon!

Cheryl Thayer

President, AFA

June 24, 2021

1.AFA Open Office Hours: Fridays, July 9th and 30th at 10am.

2.Drawer Contents in Adjunct Faculty Offices in DP: When the offices were painted two years ago, were your belongings boxed up?  You must claim your belongings from James T. in Room 2180 by September 30th or they will be disposed of.

3. Diversity Council: Interested in serving on the Diversity Council?  Interested in serving on another committee? Contact us at

4. We’re Here to Help: Do you have concerns about returning to campus?  Are you having trouble getting paid?  Do you have questions about course assignments?  Drop in to Office Hours or email us at:

April 12, 2021

Adjunct and Part Time Faculty Survey – 2021
Watch for an email with a link to this important survey.  The questions are designed to help the Adjunct Faculty Association (AFA) and the Bargaining Team understand your needs and interests so that the team can represent you better during contract negotiations.
The survey should take approximately 15 minutes of your time.  Your answers will go directly to the AFA.  The college administration will have no access to your survey responses.
Please answer the survey during the next week.
We need to hear from everyone!
April 2, 2021
Adjunct Faculty Association Update

  1. AFA Open Office Hours are this Friday, April 2nd, 9-10 via Zoom. Come with your questions and suggestions as we begin contract negotiations.
  2. Congratulations to Yasmin Cordero who will be representing us this summer at the National Education Association Regional Assembly.
  3. Interested in serving on a college-wide committee next year?  We are collecting names now.  Please email us at:
  4. You may have noticed a new procedure this year for the re-appointment of department chairs and program coordinators.  Your dean is seeking your input.  Please share your thoughts.  See email from your dean.
  5. Next AFA Board Meeting, Friday, April 9th at 10am.  Contact us if you would like the link.
  6. Save the date, Adjunct Faculty Meeting Wednesday, August 18th, 4-5:30pm.  More details to come.

March 28, 2021

Election Results for NEA-RA Delegate from the Adjunct Faculty Association at Oakton Community College, Spring 2021

39 ballots were cast in an election that ran from March 23 to March 27.
Votes by Candidate:
Mary Hope Griffin: 26 votes (66.7%)
Yasmin Cordero: 7 votes (17.9%)
Catherine Willis: 5 votes (12.8%)
Randy Felsenthal: 1 vote (2.6%) [write-in]

Mary Hope Griffin wins with 66.7% of the vote.

Call for Nominations for NEA-RA Representative

Dear members,

The 2021 National Education Association Representative Assembly, (the NEA-RA), will be held from July 2nd – July 6th, 2021. The 2021 NEA-RA will be held entirely virtually. The Oakton AFA will send one elected representative to the NEA-RA, as we have every year. Please consider nominating yourself or another member of the AFA to attend this meeting.

NEA RA delegates will be responsible for approving the NEA budget, establishing a dues amount, modifying the Legislative Platform and Bylaws and conducting other business of the Association.

The election for this position will be held electronically. You will receive an email March 23rd with a link to your secure, secret ballot. The link will remain active for you to vote until March 27th.

Before the election, we need you to nominate candidates. An AFA member may either nominate a colleague or himself/herself for this position by completing and returning the attached document OR using this online form: Required information includes the Nominee’s name, address, phone, and email address.

To be included on the ballot, all nomination information must be sent to the AFA Elections Committee Chairperson Nelson Wainwright. You may use the online form OR

DOWNLOAD the NEA-RA 2021 NOMINATION FORM , complete and send to

All nominations must be received by March 5th. Nominations received after 11 pm on Friday, March 5, 2021 cannot be included on the ballot.

The Elections Committee recommends that should you choose to nominate someone else, please make sure he/she wants to be nominated and can attend this Assembly. The NEA-RA will be held from July 2nd – July 6th, 2021 and will be an entirely virtual conference.

The AFA needs your nominations, your votes, and welcomes your participation.

AFA Elections Committee
Nelson Wainwright
Ruth Whitney

2021 NEA-RA Election Timeline

• 2/22 – Call for nominations for AFA delegate to NEA – Representative Assembly
• 3/5 – Nominations deadline
• 3/23 – NEA – RA delegate election begins
• 3/27 11:59 pm – Last day for voting

February 4, 2021

AFA Office Hours  Please join us for drop in AFA Officer Office Hours

Friday, March 5th, 9-10am

  1.  AFA Board Meeting Friday, February 19th at 10am.  Join us via Google Meet.
  1. Legal Advice:  The AFA is part of the Illinois Education Association.  As a dues paying member, you can receive free legal counsel for issues related to your employment.  If you have questions about our contract, the best source of information is always an AFA Officer.  No need to crowdsource!
  2. Covid-19 Vaccines:  Please take a moment to sign this petition encouraging the state of Illinois to prioritize higher education in the Covid-19 vaccine roll-out.  This is a real issue for several of our members who are currently required to teach face-to-face. Follow this link: Vaccine Petition
  3. Call for 12 LHE Adjunct proposals 2021-22 (1) 12LHEs are available.
  4. Listen Session Follow Up:  We received a follow-up email from the Council of Deans outlining the issues they heard at our Fall Listening Session.  They expressed their support and gratitude for all the efforts adjunct faculty have made during the pandemic.  We were also provided some data about the hiring of adjunct faculty for FT positions at Oakton.  On the last 20 hires 9 were of current adjunct faculty members (3 nursing, 3 math, 1 cannabis).  We asked for a more comprehensive data set as that does not seem to reflect overall or historic trends.
  5. Email Use:  Before you hit “reply all” remember that the Faculty List has over 500 people on it.  Here are the College’s guidelines on email use:  Email Use Policy
  6. Professional Development:  Please Check out the Center for Professional Development’s (CPD) list of options for faculty.  There are a few Faculty Seminars still open for registration for which you can be compensated for attending.  They have also added more D2L trainings.  All of these count toward your required Continuing Eligibility.  CPD Schedule Link
  7. Wellness:  Check out the offerings on our website:  Wellness Link

Continue reading “Emails to Membership During COVID-19”

Academic Continuity and Online Learning Resources and Training

Dear Oakton Adjunct Faculty:

I am delighted to announce that the Center of Teaching Innovation has received a grant from the Oakton Educational Foundation to support the purchase of educational technology for your use!

While Oakton provides access to many different technology supports for your teaching, amidst our pivot to remote teaching some faculty have found interest in pursuing additional software and technology. This fund is to support these purchases.

Examples may include, but are not limited to: Padlet, Mentimeter, Screencast-o-Matic, Screencastify, Camtasia, or other software or licenses to support your teaching. Please be aware that Oakton IT cannot provide tech support for non-Oakton software. (They are wonderful, but we can’t ask them to be experts on EVERYTHING!)

The terms of the grant require that recipients share what they’ve learned about the technology with Oakton peers through the Center for Teaching Innovation or other presentations at Oakton. Please contact Mary Johannesen-Schmidt, Coordinator of the Center for Teaching Innovation at with any questions.

Funds are limited, and applications are open now. These funds will be made available only to adjunct / part-time faculty until December 1, 2021, after which time any remaining funds will be opened to full-time faculty. Applications are accepted via the Google form linked here and pasted below. If you are having trouble with the link, please copy and paste it into a new browser window.

I look forward to your applications and hearing about your ideas!

Mary Johannesen-Schmidt, Coordinator of the Center for Teaching Innovation